Here you can find some of the most commonly asked questions about how to use your pages - if your questions aren't answered below, then please do get in contact by emailing CEHwebsupport@ceh.ac.uk or calling 692456.
General questions
Q: Why are we developing a new website?
A: The old website has been running for over a decade, and no longer reflects the cutting-edge research of CEH. It also does not allow for staff members to have control of their pages, projects, or presence on the website.
The new website allows for multiple collaborative/standalone science project sites; has enterprise-level permissions and workflows; facilitates flexible, organisation-wide content publishing; and has a revised structure and design to reflect current organisational needs and objectives.
Q: What is different on this new website?
- A Content Management Platform (Drupal 7) facilitating more dynamic content through CEH-wide staff content generation.
- Crossbrowser/device compatibility, responding to smart phones, iPads and tablets.
- Systems integration: NORA, CEH image catalogue and social media.
- Staff and project databases: showcase and engage staff in publishing content.
- On-site blog.
- Rapid set-up of collaborative/standalone science projects websites, termed multisites.
- Integrated search across CEH corporate website and multisites.
- Consistent site hosting and technical support (security, server & software maintenance), ensuring CEH’s websites remain secure and maintained.
Q: What can I publish?
A: Staff members can now update their own individual profiles, create project pages, and write blog posts.
Q: Who approves content?
A: The communications team will review, approve and schedule the publishing of all new content.
Q: Why is the site launched as a beta version?
A: Beta launch is where it runs alongside the existing site. We envisage doing this for a period of around 2-4 weeks. It gives opportunity for us to test in a live environment so if any unexpected issues arise we can deal with them while the current site is operational. Secondly, we can use the beta period to gather and act on feedback from staff and external stakeholders prior to going live.
Q: Who do I contact for help?
A: If your question is not answered by these FAQ or the video tutorials, then please either email CEHwebsupport@ceh.ac.uk, or call 692456.
Project pages
Q: How do I set up my own project website?
A: To set up a new project page, please have the Principal Investigator for your project come talk to the communications. Once we have helped you set up the project page you will then have control over the project page. This means you will be able to add specific information, contact details, collaborating information, pictures, etc., as well as update it with any changes that may be made in the future.
Q: Can I have my own multi-site?
A: Yes - set-up costs are at least £650 plus VAT, so please speak to the head of your project first as those costs will come out of the project's funds.
Q: CEH has a lot of old legacy projects - will they be moved to be hosted on the new CEH site?
A:
Q: What about externally hosted sites for projects? Will they need a project page as well?
A: This is up to you, but you are very welcome to have a small project page that redirects to the main project page on the external site.
Q: Can I have multiple project pages?
A: Yes, if they are distinct projects you can have one project page for each one.
Q: Is there a way to search by keyword? Not everybody will already know the name of the project they're looking for.
A: Currently you can only search by title or Science Area, though the website is in development and this might change.
Q: How long will a project page stay on the website?
A: There are no set guidelines, and we understand that a project page can still be very useful even after the project has finished. This will largely be a matter for the PI to decide.
Staff pages
Q: Do I have to fill out my staff page?
A: Unless you are a band 5 or above, you do not need to fill out your staff page. Unless you decide to publish it, your profile won't appear on the website.
Q: Do I need to fill out my contact information?
A: No - unless you are a band 5 or above, it is completely up to you what contact details you put on the website. There is a general 'Contact us' page on the website which gives the reception number, but then there's the slight risk that there's not always somebody at the desk.
Q: Will my contact details be accessible to spambots?
A:
Q: Is it possible to have academic public profiles, such as ResearchGate or Academia.edu, as well as Twitter and Facebook?
A: At the moment the only way to add those is in the main body text, but the site is under development and we are considering changing this in response to demand.
Q: How do the publications get pulled through to my staff page?
A: All the publications are automatically pulled through from NORA. If a publication is not in NORA, that it will not appear on your staff page unless you manually add it into the body text. Some people have mentioned that not all of their publications are coming through, which we are looking into.
Q: What will happen to research I did before coming to CEH, and therefore isn't in NORA?
A:
Q: The formatting isn't right on some of my publications - why?
A: Currently all publications are pulled through from NORA and then formatted by the website - we are aware that there are some issues, so please bear with us as we get them fixed.
Q: Is it possible to include a link directly to my NORA page?
A: There is currently no box specifically for this, but you are of course free to put a link in your main body text to your NORA page.
Blogs
Q: How do I publish a blog?
A: We encourage everybody to write blog posts, but do please speak to the communications team first - we can help with scheduling and make sure that 30 blogs posts don't suddenly get published at the same time. After speaking with us, then you can add a new blog post by going to the black bar at the top of the page and hitting 'Content' - 'Add Content' - 'Blog entry'. You can then write the blog, adding in pictures, links, maps, etc. Once you've finsihed it will go through to the Communications team so we can have a quick look over (double-checking links, pictures, etc.). We will then either publish it directly, or send it back to you to okay any suggestions.
Q: Is it possible to edit a blog after I've written it?
A: Yes, you can edit anything that you've written. The blogs are ordered in terms of publication date, however, so unless you edit the publication date as well your blog won't come through to the top.